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alexbox

I am literally so happy that we switched to Swimmingly. It has been a lifesaver, taking so much off my plate and making everything easier. I couldn't have done this without the support.

Alex Box Aquatics Director
Carmel Clay Parks & Rec
ccprdragons

5

Swim teams in the league

40-150

Swimmers per Swim Team

7+

Hours saved each meet

WHAT WE
PROVIDED

Swim Team & Meet Management

  • Designed for Summer Swim Teams/League
  • Team Registration
  • In-App Timing
  • Live Results

The Customer

CCPR Sea Dragons

The North Side Swim Conference is a recreational league consisting of five community-based swim teams in a suburban area. Alex, a full-time staff member and league administrator, has been with her team for four years and handles all administrative aspects of the meets, including creating meets, coordinating RSVPs, and managing event entries. With limited support from coaches, who focus solely on coaching duties, Alex had to manage a significant amount of administrative work herself.

The Challenge

Outdated Systems and Tedious Admin Tasks Weighed Down Meet Operations

Before switching to Swimmingly, Alex and her league used an outdated system that was complex, time-consuming, and difficult to navigate. Managing the meets required extensive manual effort, including transferring swimmers between seasons, compiling RSVPs via Google Sheets, and dealing with cumbersome software that offered limited support. The old system provided no easy way for parents to access their swimmers' times, and Alex often had to create workarounds to fulfill basic administrative tasks.
Swimmingly
What challenges was I not facing? It was so outdated and hard to understand without any active support. I was ready to switch to anything updated.

The Solution

Streamlined, Support-Driven Transition to Swimmingly Transforms Meet Management

To overcome the difficulties posed by their outdated system, Alex’s team transitioned to Swimmingly’s streamlined meet management platform. The switch provided a simplified and intuitive experience for setting up and running meets, cutting down hours of administrative work. Alex highlighted the value of Swimmingly’s support, noting, “Being able to call for live support, rather than digging through outdated help articles, was a game-changer.” Swimmingly’s onboarding resources, including live training and video guides, empowered Alex and her team to learn the platform efficiently, making the transition seamless.

 

With Swimmingly, tasks that once required manual effort—like gathering RSVPs and managing entries—were now automated, allowing Alex’s team to focus more on coaching and less on administrative tasks. Parents could RSVP through the app, and meet results were instantly available, creating a more transparent and engaging experience for the entire community. Swimmingly’s platform simplified event adjustments and real-time management, which had previously been complicated and time-consuming, enhancing meet efficiency for coaches, swimmers, and parents alike.

Being able to call someone for support instead of digging through articles was a lifesaver. Plus, having parents RSVP themselves saved me a bunch of time on the back end.
Swimmingly

The Result

Effortless Operations and Enhanced Community Engagement

Since implementing Swimmingly, Alex’s team has experienced a significant reduction in administrative workload and an increase in operational efficiency. By cutting out four to eight hours of backend preparation for each meet, the team could focus on coaching and engaging with swimmers, while parents had easy access to real-time results. "The ease it brought to my workload and the connectivity it created with parents was invaluable," shared Alex. Swimmers and their families now enjoy a seamless experience, with meet times and event updates available instantly through the platform, fostering a deeper connection and engagement within the swim community.

 

The platform's streamlined communication capabilities also led to a smoother workflow between clubs in the league. Previously, last-minute RSVP changes and manual re-seating created hours of extra work, but with Swimmingly, meet adjustments became easy to handle. Other clubs could access event details in advance, reducing the back-and-forth between teams and improving the overall coordination across meets. These enhancements not only saved time but also improved the quality of the meets, making them more enjoyable for swimmers, coaches, and families alike.

It was immediately obvious how much time Swimmingly saved me. Tasks that used to take hours were reduced to minutes, and the platform made meet management much more streamlined and less stressful.
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